Personal trainer software for 1:1s and small groups
PT income is a calendar with money attached: empty slots earn nothing and unpaid sessions earn less. Embercabin fills the calendar from a booking link — 1:1 sessions and capacity-capped small groups — and moves the money up front with prepaid session packs paid by card.
Each client’s goals and session history live on their record, so programming picks up exactly where the last session left off.
Built for how this work actually runs
1:1 and small-group sessions
Solo sessions and small groups with a capacity cap each carry their own price. When a group is full, it is full.
Session packs, paid up front
Sell 10-packs by card and let bookings draw them down automatically. Commitment and cash flow in one move.
Client goals on record
Goals, notes and history per client keep programming consistent, even across a growing coaching team.
A calendar that fills itself
Clients book against your real availability from a link — no more DM-tennis about Thursday at six.
Reminders that protect streaks
Automated reminders keep clients showing up, which keeps them progressing, which keeps them paying.
Card payments, no awkward chat
Payments run by card through Stripe straight to your account, and invoices cover anything billed later.
How it works
From first enquiry to tenth session
They book from your link
A new client picks a slot or joins a small group, capped at the size you set.
They commit to a pack
A prepaid pack covers the next ten sessions; each booking draws it down.
You coach, it runs
Reminders, records and payments handle themselves between sessions.
Plans that grow only when you do.
Frequently asked
- Can clients book PT sessions online?
- Yes. Clients book 1:1 or small-group sessions from your link against real availability, with instant confirmation and automated reminders.
- Can I cap small-group sizes?
- Yes. Each group session has a capacity — set six spots and booking closes automatically at six.
- How do session packs work?
- Clients buy a prepaid pack by card, and every booking draws down the pack automatically until it is used up.
- Can I track client goals?
- Yes. Each client record holds goals, notes and full session history, so programming stays consistent.
- Is there a free plan for a solo PT?
- Yes. Start free with online booking and records; paid plans from US$25/month add packs and card payments.
Run more than one kind of work?
Mix services freely — one Embercabin account covers all of it. See how it fits the rest of what you do:
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Bring your hours, your services and your regulars. You can take a real booking today, and it stays free until you outgrow it.
Create your free account