Counselling software for consultations and sessions
A therapy practice needs its admin to be quiet: booking that doesn’t require a phone call, reminders that arrive without fuss, payment handled before the session so the hour itself stays about the work. Embercabin books initial consultations and ongoing sessions online, reminds clients automatically, and keeps records and billing in one calm place.
Session blocks can be prepaid as packages, and invoices cover clients who are billed later.
Built for how this work actually runs
Booking without the phone call
Clients book an initial consultation or ongoing session from your link — often easier than calling, especially the first time.
The 50-minute hour, respected
Sessions carry their real duration and a buffer between clients, so the day never concertinas.
Discreet automated reminders
Email reminders reduce missed sessions without you sending them; SMS is an optional add-on.
Client records in one place
Contact details, notes and session history per client, with role-based access for your practice.
Payment before the room
Card payment at booking or invoicing after — either way, the session itself stays free of the money conversation.
Blocks of sessions
Prepaid packages cover a block of sessions, drawn down automatically as they book.
How it works
A practice that runs quietly
The client books online
Consultation or session, picked from your real availability, confirmed instantly.
Reminders do their work
Attendance holds without you chasing anyone.
Billing stays out of the room
Paid at booking, by package, or invoiced after — never mid-session.
Plans that grow only when you do.
Frequently asked
- Can clients book counselling sessions online?
- Yes. Initial consultations and ongoing sessions are booked from a shareable link against your real availability, with instant confirmation.
- Do clients get reminders?
- Yes. Automated email reminders are included on every plan; text-message reminders are an optional add-on.
- Can I sell a block of sessions?
- Yes. Prepaid packages cover a set number of sessions and are drawn down automatically as clients book.
- How does payment work?
- Take card payment at booking via Stripe, or send invoices for clients billed afterwards. In-person payments cost nothing extra.
- Is there a free plan for a private practice?
- Yes. Start free with online booking and records; paid plans from US$25/month add payments, packages and invoicing.
Run more than one kind of work?
Mix services freely — one Embercabin account covers all of it. See how it fits the rest of what you do:
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initial assessments and follow-ups booked online, client records and goals, treatment-block packages, reminders and billing
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Bring your hours, your services and your regulars. You can take a real booking today, and it stays free until you outgrow it.
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