HVAC software for installs, services and repairs
Heating and cooling work swings between quick services and five-figure installs, and the paperwork for one drowns the other. Embercabin lets customers book AC services and repairs online, runs installs as quoted jobs with a deposit taken at booking, and tracks warranty expiry per property so the callback conversation starts with facts.
Quotes, jobs and invoices stay linked, and dispatch shows the whole team’s day at a glance.
Built for how this work actually runs
Services and repairs booked online
AC services and heating repairs are bookable from your link with real durations, so the diary reflects the work and reminders cut no-access visits.
Installs with deposits
Big installs are quoted first, then booked with a deposit collected by card — so a cancelled install day no longer swallows the margin.
Warranty expiry per property
Each property record carries warranty expiry dates and the full service history, so you know instantly whether the failing unit is covered.
Quote, job, invoice — linked
Accepted quotes become scheduled jobs; completed jobs generate invoices. One thread from first site visit to final payment.
Dispatch across techs
Lay the day out across your technicians and keep travel sane. The urgent breakdown slots into the right run, not the nearest one.
Payments without the chase
Card payments via Stripe go straight to your bank; invoices track who still owes what.
How it works
An install, handled like a system
Quote the install
Survey, quote, send. When the customer accepts, the job exists — no retyping into a second system.
Book with a deposit
The install is scheduled and the deposit collected by card, holding the date for real.
Complete, invoice, warranty
Job completes, invoice sends, and the property record keeps the warranty clock for the years ahead.
Plans that grow only when you do.
Frequently asked
- Can customers book HVAC services online?
- Yes. Services and repair visits are booked from a shareable link against your real availability, with automated confirmations and reminders.
- Can I take a deposit on an installation?
- Yes. Set a deposit on install services and it is collected by card at booking through Stripe, paid directly to your bank.
- Does it track warranties?
- Yes. Property records include warranty expiry dates alongside access notes and the full visit history for that address.
- How do quotes and invoices connect?
- An accepted quote automatically creates a job, and completing the job can generate and send the invoice — one linked thread instead of three documents.
- Is there a free plan?
- Yes. Start free with online booking and records; upgrade from US$25/month when you need quotes, invoicing and card payments.
Run more than one kind of work?
Mix services freely — one Embercabin account covers all of it. See how it fits the rest of what you do:
Electrician software
online callout booking, quotes that become jobs when accepted, invoices on completion, dispatch and property records
Learn morePlumbing software
emergency callouts and boiler services booked online, quotes that turn into scheduled jobs, invoices on completion and card payments
Learn moreCarpentry software
repair visits booked online, quotes for custom builds, day-rate scheduling, property records and invoicing
Learn moreReady when your next booking is
Bring your hours, your services and your regulars. You can take a real booking today, and it stays free until you outgrow it.
Create your free account